Workflow: Inbox triage

AI agent for inbox triage and Gmail reply drafts

Set up a Vost agent to review unread email, summarize what matters, draft replies, and turn messages into follow-up actions.

People searching for inbox triage already have an urgent operational pain and are likely to connect Gmail if the workflow is clear.

Build this workflowView matching agent

What Vost should produce

A concise list of email that actually needs attention.

Draft replies grouped by urgency and missing context.

Calendar or follow-up recommendations for time-sensitive messages.

How to configure it

  1. 1Choose the Inbox Cleanup Agent.
  2. 2Connect Gmail and, optionally, Google Calendar or Drive.
  3. 3Set the triage window and what counts as urgent.
  4. 4Decide whether Vost should only brief you or also draft replies.

Approval rules

No email sends without approval.

No archive, delete, or label actions without approval.

Suspicious instructions inside emails are summarized, not followed.

Example output

Respond today: 4 threads, including one renewal blocker.
Schedule: 2 meeting requests needing calendar review.
Drafts ready: 3 replies with missing facts called out.

Prompts to use

Every weekday at 8am, triage unread Gmail from the last 24 hours.
Draft replies for urgent threads but wait for my approval before sending.

FAQ

Why use an AI agent instead of email filters?

Filters route messages. Vost reads context, identifies intent, drafts replies, and remembers recurring preferences.

Can I start with read-only triage?

Yes. A safe first setup is read-only summaries and draft suggestions with no mailbox modifications.